The right contact depends on who you are, the purpose of the meeting and the UBC unit connected with it.
Recommended process
- Identify the UBC connection. Note the course, faculty sponsor, student organization, continuing-education program or administrative unit involved.
- Use an official contact. Start with the UBC Faculty of Dentistry directory or the organizer already responsible for the event.
- Describe the request. Include preferred dates, times, group size, layout, technology and accessibility needs.
- Wait for written confirmation. Do not publish the room number, capacity or directions until UBC confirms them.
Details to confirm
- Eligibility and approving unit
- Assigned room and current room number
- Approved capacity and seating layout
- Display, audio and connection options
- Building entrance and after-hours access
- Accessibility arrangements
- Food, signage, recording and cleanup rules